Privacy & Cookies Policy

Unless we clearly state differently, Max Law Firm SARL is the data controller of the Personal Data we process and is thus responsible for ensuring that the systems and procedures we use are consistent with data protection regulations, to the degree that they apply to us. The employees of the firm must comply with this employment Privacy & Cookies Policy and related Firm policies when they deal with Personal Information.

Max Law Firm collects personal data from the client, individual, and business partners in the context of our business relationship, site users when operating our websites, apps, or other applications. We receive and collect personal data from a variety of sources, including data subjects themselves, clients, employees, and publicly accessible sources, when you offer or provide us products and services when you request information from us by evaluating your products and services.

In case we obtain data from our clients, it is the client's responsibility to ensure that any such data about staff, customers, or other persons are transferring to us comply with applicable data protection laws.

The categories of personal data that we collect are as follows:

• Basic data: Name, nationality, gender, title, organization, job responsibilities and employment history, business interests, phone number, mailing address, email address, contact information, and information of all kinds from interactions with us, information about your family life including family, children, consultants, legal representatives, hobbies, and interests, etc.
• Special categories of data: We will also collect and process the information of all kinds that is revealed to us in the course of our services or where you have provided us the information which may include special categories of sensitive data. Where your consent is needed for collecting and processing these sensitive data, we obtain your consent before.
• Client service & job applicants’ data:  Personal data about staff, clients, or other people known to clients, invoicing information and payment history, and client reviews. Data given by applicants who are seeking jobs or other people on our websites or by offline means concerning job openings, which may also be subject to a separate local recruitment privacy policy.
• Compliance & Transaction data:Beneficial ownership data and due diligence data, dates of birth, Government identifiers, passports or other forms of identification, documents, correspondence, or other materials provided by or relating to transactions conducted by our clients in case they include personal data.
• Registration & Marketing data:  including registration for events/seminars, subscriptions, and subscriptions for newsletter, special types of data about preferences, username/passwords, downloads, individual conference and in-person seminar attendance data, credentials, affiliations, preferences, and interest in the products.
• Device data: We also collect your IP address (Computer Internet Protocol address), (UDID) unique device identifier, information about the usage of our websites (usage data), and the data linked to a device such as cookies.
• Recruitment: When you apply for a recruiting event or job at Max Law Firm, you may be needed to provide us your personal data including special categories of personal data. by your application, you expressly grant us your consent to use this data. The purpose that we collect this data will be to use them to consider your application and to carry out checks to verify the data you provided us (including identity, background, excerpts from the debt enforcements register, references, suitability, and criminal record checks). To store this data, we use a third-party service provider based in Switzerland. In case we need to collect the required data for your employment where you fail to provide that data when requested, we may not be able to consider your application any longer.

Besides the above-mentioned information, the data that we collect regarding your application are as following categories:

Employment, compensation, benefits, and performance: for instance, hire date, job title, position/grade, adjusted service date, action/status codes, attendance, supervisor, site, family member/dependents names and dates of birth union, objectives, department, salary, bonus, long term incentives, business unit, projects, performance reviews, performance and leadership ratings, awards and retirement,

Education and training., for instance, education level, training courses, competency assessments; field, and institution; professional licenses and certifications.

National identification numbers such as; passport number, Social security number, driving license number, vehicle license plate number,  information about the bank account, corporate card number, letters of recommendation and employment history, accommodations and work restrictions, industrial hygiene exposure assessment, and monitoring information, agreements that you enter into with Max Law Firm computer or facilities access and authentication information, grievance resolutions; and photos and your visual images.

• Max Law Firm uses basic data, registration data, client service data, and computer data for providing legal consultation and for responding to inquiries. We need to process your data in this manner for performing our obligations arising from the contract with our clients.
• Max Law Firm uses registration data, basic data, marketing data, special categories of data, and client service data to handle our company processes and administer our client relationships. This processing is required for us to perform our obligations in the contracts with suppliers (e.g. to manage to supply services or/and goods to our Firm) and/or with our clients (e.g., issuing and processing invoices).
• Max Law Firm uses device data to make our Sites more intuitive and easy to use. Monitoring how our services are used is important for our legitimate interests in order to help us enhance the interface and information available on our Sites and offer better support to our Web users.
• Max Law Firm uses basic data, login data, transaction data, and computer data to protect the security and functionality of our Sites and information technology systems. Monitoring how our Sites are used is important for our legitimate interests in order to identify and deter fraud, other crimes, and abuse of our Sites. This enables us to ensure that you can use our Sites safely.
• Max Law Firm uses marketing data, basic data, special categories of data, registration data, client service data, and computer data to provide relevant marketing, such as providing you with information about activities or programs that might be of interest to you, such as legal services, legal alerts, client conferences or networking events, and groups of particular interest (e.g. specific types of networking groups). Processing this information is important for our legitimate interests in providing you with personalized and appropriate ads, alerts, and invitations.
• Max Law Firm uses compliance data, basic data, registration data, transaction data, and system data to resolve compliance and legal obligations, such as complying with the Firm's tax reporting obligations, verifying the identity of new customers, and preventing money laundering and/or fraud. This processing is required in order to comply with legal obligations to which we are subject.
• Max Law Firm uses work applicant data and enforcement data to consider individuals for jobs and contractor opportunities, as well as to handle onboarding procedures. The processing is required for the purposes of recruiting and onboarding, as well as to comply with our legal obligations, which may be governed by a relevant local recruitment privacy policy.

We process the collected personal data for our business purposes as follows:

For managing and establishing, or terminating your employment relationship with Max Law Firm which may include:

• verification of references and qualifications for determining eligibility for initial employment;
• to administer pay and benefits;
• to process claims related to employee work such as insurance claims, worker compensation, etc.);
• to establish development and/or training requirements;
• to determine performance and to conduct performance reviews;
• to assess qualifications for a particular task or job;
• to collect evidence for termination or disciplinary action;
• in the event of an emergency to establish a contact point (such as next of kin);
• to comply with applicable employment or labor statutes;
• to compile directories;
• to ensure the security of company-held data; and
• such other purposes as are reasonably required by Max Law Firm.

The purposes above are not exhaustive, and Max Law Firm may collect comparable or related data in accordance with local laws and regulations, with a subsequent notice supplied or displayed in accordance with applicable legal requirements.

Our policy on employee and contractor privacy: Personal information about our staff and contractors is handled by internal Firm processes and procedures, which are not covered by this Privacy & Cookies Policy.

With the following categories of recipients, Personal Data may be shared:

• Service providers and Suppliers: We share Personal Data with suppliers and service providers so that they can execute tasks on our behalf and according to our directions in order to achieve the above-mentioned goals. Infrastructure and IT service providers, such as those that provide our client intake system, finance systems, and customer relationship management databases, are examples of these third-party consultants who assist us with business intelligence and marketing strategies, as well as external venue providers where we conduct conferences and events. By entering into the contract with these third parties, we require them to provide reasonable security for Personal Information and to use and process it solely on our behalf. Also, in order to process invoices and payments, we share Personal Data with financial institutions.
• Corporate purchasers: To the extent allowed by law, we may share Personal Data with any corporate purchaser or prospect as part of any sale of Firm assets, merger, acquisition, or change of service to another provider, as well as in the event of insolvency, bankruptcy, or receivership in which Personal Data will be transferred as a Firm asset.

• Mandatory disclosures and legal claims: We share Personal Data to comply with the Firm's tax reporting obligations, any subpoena, court order, or other legal process, a request from our regulators, a governmental request, or any other legally enforceable demand. Personal Data is often shared to determine or secure our legal rights, property, or safety, as well as the rights, property, and safety of others, or to defend against legal claims.

• Affiliates: Max Law Firm SARL ( LLC) is a subsidiary of Max Law Firm International Co, Ltd., a Thai company, which has member law firms and affiliates all over the world (including Max Law Firm Co, Ltd Thailand, Max Law Data GMBH, Germany, Max Law Firm LLC Ukraine, and our global services companies in Bangkok, Thailand, Kyiv, Ukraine, Frankfurt, Germany, Fribourg, and Grand- Lancy, Geneva, Switzerland). For the above-mentioned reason and for managing our relationship with you such as marketing, invoicing, and providing legal services to you each of our member firms may share your personal data with other affiliates and member law firms.

A list and details of the above-mentioned members and affiliates are as follows:

Thailand:

Max Law Firm Co, Ltd

Max Law Firm International Co, Ltd

Nana Branch: 2nd Floor Nana Square Building

Soi 3 Sukhumvit Road, Klong Toi Nuea, Wattana, Bangkok 10110.

Asok Branch: Grand Floor Interchange Building, 399 Sukhumvit Rd, Khlong Toei Nuea, Watthana, Bangkok 10110.

49 Branch: No. RQ.1 302 Racquet Club, Building A Sukhumvit Soi 49/9 Klongtoey Nau, Watthana, Bangkok 10110. Call center: +66 2 255 5515,  Email: info@maxlawint.com www.maxlawfirm.co.th

Ukraine: Max Law Firm LLC

03056, Kyiv, vul. Borshchahivska, Building 117.

Phone: +380 93 333 3110, Email: info@maxlawint.com, www.maxlawint.com

Germany: Max Law Data GMBH

Zeil 109, 60313 Frankfurt

Phone: +4915214356757, Email: info@maxlawint.com

Switzerland: Max Law Firm SARL(LLC)

Headquarter: Centre commercial Migros Gare de Fribourg, Rue Louis-d'Affry 2, 1700 Fribourg

Phone: +41263036200

Email: Fribourg@maxlawfirm.ch

Branch: Esplanade de Pont-Rouge 4, 1212 Lancy

Phone: +41225921070, Email: geneva@maxlawfirm.ch

Also, with the following categories of recipients we may share your Personal Data:

Our staff, consultants, contractors, and other parties who require such data to assist us in establishing, managing, or terminating the employment relationship between our organization and you, including parties that cooperate with us in the provision of products or services to you and provide products or services to us or on our behalf. 

In some cases, such above-mentioned parties may also provide certain data processing and data technology services to us in order that we may operate our business.

Both in and outside of your home country, we may share Personal Data with such parties and, as a result, your Personal information may be collected, used, processed, stored, or disclosed in jurisdictions outside of your home country.

When Max Law Firm shares Personal Data with third parties, we demand that they only use or disclose it in accordance with this Privacy & Cookie Policy 's use and disclosure restrictions, as well as the laws and regulations of the country in which you live.

Further, Personal Data may be disclosed or transferred to another party (including Third Parties) in the event of a change in ownership of, or a grant of a security interest in, all or a part of Max Law Firm through, for example, an asset or stock sale, or another type of business combination, joint venture, or merger, provided that such party is bound by appropriate agreements or obligations and is required to use or disclose your personal information in accordance with the use and disclosure provisions of this Privacy & Cookie Policy unless you consent otherwise.

In addition, your Personal Data may be disclosed:

• as required or permitted by regulatory requirements of applicable law.

In such instances, Max Law Firm will endeavor to not disclose more personal data than is required under the circumstances;

• for complying with valid legal processes including search subpoenas, warrants, or court orders;
• to protect the property and rights of Max Law Firm;
• as part of Max Law Firm’s regular reporting activities to other parts of Max Law Firm’s enterprise
• where necessary to protect the safety of a person or group of persons or during emergency situations;
• where such consent is required by law, with your consent. or
• where the personal data is publicly available;

Max Law Firm may need to collect Sensitive Personal Information, to a limited extent. Max Law Firm will ensure that the Data Subject is informed of such collection and processing through a notice provided at the outset of the employee’s employment with Max Law Firm and at other times where required by law.

The Data Subject’s explicit consent to the processing and particularly to the transfer of such Sensitive Personal Data to Third Parties will be obtained, where required by law. Appropriate protection measures and security will be provided depending on the nature of the data and the risks related to the intended uses.

Please contact us using the contact address provided in Section 2 if you have any questions concerning the parties with whom we share Personal Data.

We use security measures to protect the information we collect online from unauthorized access in accordance with applicable data protection requirements, however, data transmission over the internet or through a website cannot be guaranteed to be secure due to the inherent existence of the Internet as an open global communications vehicle and other risk factors.

We suggest that you do not share your username, password, or other authentication details with others, and that you do not reuse passwords across several websites or applications. If you think your username or password has been compromised, please contact us at the details provided in Section 2 above.

Protecting the privacy of children

We do not knowingly collect or store information (including Personal Data) from children under the age of 18, and no aspect of the Websites is designed to appeal to children under the age of 13. If we discover that we have collected or obtained Personal Data from a child under the age of 13, we will delete that information.

You have discretion over how we use your personal information for direct marketing purposes. Before accessing ads in some countries, you would need to give your express consent. You can opt out of receiving such communications in any market at any time. If you no longer wish to receive marketing communications, stay on a mailing list to which you previously subscribed, or receive any other marketing communication, please unsubscribe using the connection given in the related communication or contact us using the details provided in Section 2 above.

On our Sites, we use and engage third-party providers to use cookies, web beacons, and other similar monitoring technologies (collectively, "cookies").

What exactly are cookies?

Cookies are tiny data files that are saved on your browser, device, or the web page you're visiting. Some cookies are removed when you close your browser, while others are kept after you close your browser to allow you to be remembered when you visit a website again. If you need further information about cookies or how the cookies work, they are available at All About Cookies.

How does Max Law Firm use cookies?

We use cookies, and we allow third parties to place cookies on our Sites, to provide the Sites and services, to collect information about your usage patterns as you visit the Sites in order to improve your personalized experience and understanding usage patterns in order to enhance our Sites, products, and services.

Generally, the cookies of our Sites are divided into the following categories:

Operational Cookies: These are necessary for our Sites to function properly. Cookies, for example, are used to allow you to log into protected areas. These are session cookies, that when you close your browser, they are automatically erased.

Analytical/Performance Cookies: To recognize and count the number of visitors to our Sites, and understand how they use them, these cookies help us. This assists in the enhancement of our Sites' features, such as ensuring that users can quickly find what they're searching for. These are session cookies, that when you close your browser, they are automatically deleted. 

Functional Cookies:  This enhances the functionality of our Sites and makes them easier to use for you. Cookies, for example, are used to remember that you have visited the Sites before and requested to stay logged in. These cookies are permanent since they stay on your computer for us to use on a subsequent visit to our Sites. These cookies can be deleted by you via your browser settings.

Cookie Pop Up –A cookie is used to decide whether you have read our cookie consent pop up and to ensure that we do not reveal it to you again after you reject it.

Regarding the cookies, what options do you have if you do not want them on your computer?

You can exercise choices for such Cookies by reviewing your Internet browser settings, which are usually found under the sections "Help" or "Internet Options." You will not be able to access or use important functions or functionality of these Sites if you disable or uninstall those Cookies in your Internet browser settings, and you may be asked to re-enter your log-in information.

To find out more about how Google Analytics uses cookies and how to manage your cookie preferences. please visit the Google Analytics Opt-out Browser Add-on.

Following the applicable law and where the GDPR is applicable, you have the following rights:

• Access: You have the right to request a copy of the Personal Data we are processing about you, which we will send to you in electronic form, subject to certain exceptions. We may require you to prove your identity at our discretion, before providing the requested information. If you want several copies of your Personal Data, we may charge a reasonable administration fee
• Rectification: If we hold and process any inaccurate or incomplete Personal Data about you, you have the right to amend them, please contact us at the details provided in Section 2 above and we will correct them.
• Deletion: We delete Personal Data that we process about you if you think we should not process your personal data anymore. Please note that this may not always be possible when we are forced to retain such data to comply with legal obligations or to create, exercise, or defend legal claims.
• Restriction: You are entitled to ask us that we restrict our processing of your Personal Data in the following situations:

- You think the data is inaccurate.

- Our processing is illegal or against applicable law.

or

- We no longer need to process such data for a specific reason.

• Portability: You are entitled to ask us to send the Personal Data that we hold about you to another data controller if it is:

- Personal information that you have given to us; and we are processing that data with your consent or to fulfill our contractual obligations to you (such as to provide legal services).

• Objection: Where the legal justification for our processing of your Personal Data is our legitimate interest, you have the right to object to the processing of your Personal Data on grounds relating to your particular situation. If we can demonstrate “compelling legitimate grounds for the processing which override your interests, rights, and freedoms” or if we need to continue to process the information for the establishment, exercise, or defense of a legal claim, we will be allowed to continue to process your Personal Data. You also have the right to object where we process your Personal Information for direct marketing.  
• Withdrawing Consent: If you have given us your consent to our processing of your Personal Data, you have the right to withdraw your consent at any time. This involves situations where you want to opt-out of receive marketing messages from us.

To exercise these rights you are required to be able to prove your identity ( e.g., by providing a copy of your identification documents if your identity isn't obvious or can't be validated in any other manner).  To assert these rights, please contact us by e-mail or mail at the details provided in Section 2 above.

You also have the right to lodge a complaint in court or with the local data protection authority if you believe that we have not complied with applicable data protection laws. The Federal Data Protection and Information Commissioner (http://www.edoeb.admin.ch), is the competent authority for data protection in Switzerland.

Personal Data is transferred to jurisdictions as required for the reasons outlined above, including jurisdictions that do not have the same degree of data protection as your home country. Our Sites, in particular, are hosted on servers in the United States. If you are located outside of the United States, the transfer of Personal Data is required in order to provide you with the requested details and/or to complete any transaction you have requested. You are moving your data across borders when you send personal information to us.
We use standard contractual clauses authorized by the European Commission and other acceptable solutions to resolve cross-border transfers originating from Switzerland and the European Economic Area ("EEA") to the United States and other non-EEA jurisdictions, as necessary or allowed by applicable data protection legislation and Articles 46 and 49 of the General Data Protection Regulation. You can request a copy of the appropriate mechanisms we have in place, if such laws require it, by contacting us in the details provided in Section 2 above.

The consequences of failing to provide Personal Data:

You are not expected to provide all Personal Data listed in this Privacy & Cookies Policy in order to use our Sites or communicate with us offline, but if you do not provide Personal Data, such features may be unavailable. We may not be able to respond to your request, provide legal services to you, or provide you with marketing that we believe you would find valuable, if you do not provide Personal Data.

The period we retain Personal Data:

Personal Data relevant to marketing activities is usually retained for as long as you accept marketing messages from us. We will safely delete such data in compliance with applicable law upon the request. We will normally retain Personal Data collected and processed for other purposes for as long as it is appropriate to meet the purposes described in this Privacy & Cookies Policy and as otherwise stated in applicable record retention policies and procedures.

Is this Privacy & Cookies Policy applicable to third-party websites?

Links and references to other websites maintained by unaffiliated third parties may be found on the pages of our Sites. These third-party sites are not covered by this Privacy & Cookies Policy. When you click a link to visit a third-party website, you are subject to the privacy policies of that website. Before presenting any Personal Data on any related third-party websites, we recommend that you familiarize yourself with their privacy and security practices.

This Privacy & Cookies Policy may be changed from time to time. Our Privacy & Cookies Policy is valid as of the date mentioned above, and we invite you to visit our Sites on a regular basis to stay updated about our privacy policies. If we make significant changes, we will try to notify you ahead of such changes, such as via email or a notice on our website www.maxlawfirm.ch.